Brevity In Business Writing

Brevity In Business WritingWhat is brevity in writing?

Brevity in writing is writing in a style that is brief, while at the same time covers all necessary points. Basically you are saying as much as possible in as few words as possible. It is one of the more difficult things to do well in writing, but often produces some of the best work and influences on writing of a great business plan.

Why use brevity in writing?

Using brevity in your writing enables you to arrive quickly at the point you are making in a clear and understandable manner. This style of writing is known as laconism, and it is well suited to a business environment. In business people often tend to be rushed, and may not have time to work their way through a wordy document of 4 or 5 paragraphs. If you can say essentially the same thing using only 1 paragraph it saves time. In general, writing in this style is also easier to understand, as it uses both short words and short sentences. It has been stated as writing to edify and not to impress. Many people writing in a business environment have a tendency to use long flowery sentences and big words in an attempt to impress with their intelligence. Often the results are vague emails, letters and documents that leave those reading them unclear as to what was said. It is better that writing edifies, and makes ideas clear and easy to understand. In addition, you may find more information about the importance of e-mail subjects by visiting our site.

How can I use brevity in my writing?

If you would like to introduce brevity into your business writing there are several techniques that you can begin practicing. Some of the different ways you can use are as follows:

  • Cut extraneous words – Extraneous words are words that aren’t needed, and when removed aren’t missed and meaning isn’t changed. Many times people use unnecessary words without thing about it. As an example look at the following before and after sentences.

Before: I couldn’t go to the beach because of the fact that I was needed at work.

After: I couldn’t go to the beach because I was needed at work.

Both sentences say the same thing but the after sentence has less words.

  • Restructure your sentences – Reordering and combining ideas and thoughts in sentences and paragraphs can use fewer words. It may require a little more effort on your part, but the end result will be using less words to say the same thing that was in the original.

Before: The pass, made by John, was the games highlight.

After: Johns pass was the games highlight.

By reordering fewer words were used.

  • Avoid using clichés. They are overused and don’t add anything.

Image credit: http://www.ces.sdsu.edu/blog/2013/02/business-writing/

 

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